Presentation Guidelines

1. Before you depart
2. At the meeting
3. Developing your electronic presentation
4. General guidelines
5. Building your presentation
6. Considerations for Mac users
7. Keynote users

Before you Depart:

• Advance Submission: You may submit your presentation via the Internet at the following website: http://fhq.asco.org/gi2012
   
• Multiple Presenters: Please do not combine multiple presenters’ PowerPoints into one file and then
  submit under one name

• If you DO NOT submit your presentation via the Faculty and Presenters' Headquarters Website:

  We highly recommend that you bring your Power Point file to the Faculty Registration and Ready Room the day prior to your session.   If you do not bring your electronic file to the Faculty Ready room AT LEAST 2 hours prior to the start of your session, the risk for A/V problems is significant. Please bring your electronic presentation(s) in one of the following formats: CD-ROM or USB flash drive. 

• Backup: Please bring a copy of your presentation along with you when you depart for your meeting. Copy
  your PowerPoint and all movies to a folder on a USB or CD-ROM. PowerPoint does NOT embed movies.
  They must all be placed in the same folder as your PowerPoint. It is good practice to keep a second copy
  in your luggage.

At the Meeting

• If you submit your presentation via the Faculty and Presenters' Headquarters Website: 

  Your presentation will be pre-loaded into the computer networked presentation submission system on site. 
  These tips will help ensure that little, if any, editing will need to be done on-site, allowing you to quickly review your presentation and then attend other sessions in progress. The tips below are for both Windows and Mac users. As all the provided computers will be PCs, Mac users should additionally review Considerations for Mac Users.  

• Faculty Ready Room: Speakers should review their presentation in the Faculty Ready Room no later than 2 hours prior to their scheduled presentation. The Faculty Ready Room will be staffed with technicians that can assist with any compatibility or formatting issues. Be sure to use the mouse to advance your slides, not the keyboard, as you will only have a mouse at the podium to advance your presentation. Left click advances the slides; right click goes back.
   

Faculty Ready Room: Level 3, Room 3014 of the Moscone West Building

Hours of Operation:

• Wednesday, January 18: 4:00 PM - 7:00 PM
• Thursday, January 19: 6:30 AM - 5:30 PM
• Friday, January 20: 6:30 AM - 6:00 PM
• Saturday, January 21: 6:30 AM - 4:45 PM
   

Developing Your Electronic Presentation

Download the GI Cancers Symposium Speaker Powerpoint Template

Please develop your electronic presentation using Microsoft PowerPoint.

If you are using PowerPoint 2001 on a Macintosh computer, please see the additional instructions below; it is also recommended that you install the Microsoft Office 2001 Service Release 1.

• Save the PowerPoint template to your computer

  • For Internet Explorer users, right click on the template hyperlink, and select Save Target As.... Then after the file name, type ".pot"--full file name should read "ASCO_Design_Template.pot"

  • For Netscape and Opera users, left click on the template hyperlink--you should then see a window that allows you to open or save the file. Again, when you save, make sure to add ".pot" after the file name to save it as a template

• Create your presentation--no need to add formatting or color
• While in PowerPoint, select Format, and then Apply Design Template
• Locate the saved ASCO template, and click Apply
• Review and save your updated presentation  

• Summarize the material on each slide succinctly (Use no more than five to eight lines per slide and five to seven words per line)
• Use upper and lower case lettering, as it is easier to read than all capital letters
• Use one of the following fonts: 

  •Preferred fonts: Arial or Tahoma

  •Other approved fonts: Times New Roman or Courier

• Make tables, graphs and diagrams clear and simple
• Avoid using many colors, patterns and graphics on one slide as this distracts from the content
• Orient all type horizontally, even if on graphs and diagrams  

• Movies: Please take steps to compress your videos. Uncompressed videos will take longer to upload and will not be better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following AVI codecs: MPEG-4 (Divx, or Xvid), Indeo, Cinepack, or Techsmith.
• Flash content (SWF) is fully supported.
• Apple Quicktime formats such as MOV, QT, MP4, or DV files are NOT supported in Windows PowerPoint. Options to convert these movies to a Windows compatible AVI are discussed below in Considerations for Mac Users.
• Note: It is important your movies do not completely fill the screen. In the meeting room you will only have a mouse to advance your slides.  You can only advance your PowerPoint by clicking on the slide, not the movie itself.
• DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the Faculty Ready Room so arrangements can be made for assistance in your meeting room.
• Fonts: We only supply fonts that are included with Office 2007. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link:http://support.microsoft.com/kb/826832/en-us

Considerations for Mac Users

• Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, this is no longer an issue, and any inserted image will be compatible.
• Movies: Quicktime Pro 7 can natively export MOV, DV, QT, or MP4 files as Windows compatible WMV files under 30 seconds in length. There are add on products to Quicktime that will allow for converting longer files.

Divx offers a $19.99 plug-in for Quicktime 7 Pro that will convert all Quicktime movie formats to Windows compatible divx AVI files. It is available at the following website.
http://www.divx.com/en/products/software/mac/divx-pro

Another option is Flip4Mac Studio.  This $49 plug-in for Quicktime 7 Pro converts Quicktime movie formats to Windows compatible WMV files. http://www.flip4mac.com

If you cannot convert the files or have a considerable number of files, please check with a technician in the Faculty Ready Room who can make arrangements to convert the videos, or, at ASCO’s discretion, confirm you will be allowed to present off your own Macbook. Please have an appropriate video adapter for an SVGA connection.

Keynote Users:  Please export your presentation as a PowerPoint or Adobe Acrobat file. At ASCO’s discretion, you may be able to use your own Macbook if the export is unsatisfactory.
 

Audio/visual staff will be available onsite in the Faculty Registration and Ready Room to help you with this process if you encounter any difficulties.